Benefits Of Going With An Intuit Authorized Hosting Provider

As QuickBooks hosting becomes the industry norm for implementing accounting software, it is important to understand the technology and know who you are trusting to host your QuickBooks. With so many businesses trying to save money, and so many providers offering service, you need to know where your money is going and what you’re getting for it. Whether you’re goal is to connect geographically separated offices and employees, or improve your security and disaster recovery capabilities, going with an Intuit authorized QuickBooks hosting provider can take the guess work out of application hosting.

Much like building a house, technology suffers when corners are cut for the sake of saving money. Sure it’s cheaper to go with a sub-par foundation or have pipes fitted by an non-certified plumber, but would you want to live in that house? The cost savings would be good at first, but you’ll most likely end up with major problems down the road that will require you to shell out more money for repairs that could have been avoided in the first place. The technology that powers the cloud is similar.

Think of Intuit like a building inspector or a business that fully vets it’s licensed tradesman. They make sure that authorized application hosting providers have the footprint, technology and support capabilities to ensure that there products are hosted in the most secure way possible. They weed out companies that have the potential for putting your business at risk with technology that can corrupt your data or leave your applications open to security threats.

Another important thing to consider is that if you choose to go with an unauthorized company to host your software, it may void the service and support options that come with it. Authorized QuickBooks hosting providers work together with Intuit, and therefor can offer their clients the same level of Intuit support that they would receive if they were using QuickBooks on their desktop.

Licensing is also a factor that unauthorized providers take advantage of. Be weary if a budget hosting provider says you don’t need a license or that they can get you one for a low price that is included in their service. It may mean that they are stealing licenses or using fake ones that can cause you as a user to encounter problems. Intuit authorized providers register QuickBooks users with Intuit. This is what allows Intuits recommended hosting providers to help you upgrade your version of QuickBooks, or even rent licenses when needed.


See What QuickBooks Looks Like Hosted On A Virtual Desktop

Check out this presentation that outlines the benefits of cloud computing and shows you what InsynQ virtual desktops look like. If you use QuickBooks, chances are you could benefit from moving your applications and data to the cloud for anywhere, anytime access, improved security and an affordable IT solutions that gives you the power of the cloud.

Learn more about virtual desktops and how you can move applications like QuickBooks to the cloud at

How To Use The QuickBooks Verify & Rebuild Utilities

Keep your QuickBooks data files healthy and free from potential corruption by regularly using the Verify and Rebuild Utilities. Be sure to click the “Share” button on the screen to let your colleagues, clients and friends know about this step-by-step guide.

Original article on the InsynQ blog.

Sales Tax & QuickBooks – A FREE Webinar

Join industry leaders and other professionals to learn tips, tricks and best practices for sales tax management on November 12, 2013: 1 p.m. Eastern/10 a.m. Pacific. In this free webinar, you’ll learn:

  • How to protect your business in the event of a sales tax audit
  • Why relying on zip codes to determine your tax rates can be expensive
  • How to save time and money by automating sales tax

Register NowDon’t wait—space is limited. Register Today!  

ebs quickbooks training webinar

QuickBooks Hosting for Accountants

Packaged Solution Gives Professionals Everything They Need In The Cloud

CPAs, accountants, bookkeepers and other financial professionals often have specific and unique needs when it comes to the software and applications they use. Although many online solutions are accessible through websites and portals, it becomes difficult when you need to login at many different locations just to complete one task. With app virtualization, providers are able to create solutions that are customized to meet your needs, all under one roof.

hosted apps for accountantsOne popular solution customized with apps and tools created with accountants in mind is InsynQ’s Accountant Desktop package. This service provides you with the ability to use any of your supported versions of QuickBooks in the cloud. It also comes with the ability to use or add a number of popular apps like, SmartVault, SpringAhead, BigTime and more. 

accounting cloud technology

Aside from being able to work with, and share documents and files online with tools like DataLocker and Session Shadowing, another great reason for accounting firms and bookkeeping practices to work in the cloud is tiered permission structures. A CPA, for example, can have access to each one of their clients’ financial data, while the client is restricted to only being able to access their own data. This type of permission structure is what allows a firm to easily work with a great number of clients online in an organized manner. It also gives them the ability to manage and restrict employees by assigning bookkeepers to specific clients and only giving them access to the data files they need.

The icing on the cake with a package designed for accountants is that you can add anything from tax prep software to Microsoft Exchange hosting, making your virtual desktop the only thing you need to work online. Moving your apps and tools to the cloud has obvious benefits. When you make your move to the cloud with a QuickBooks solution like the InsynQ Accountant Desktop, you give yourself the additional perk of having all your apps and data in one location…accessible with one login.

QuickBooks Online vs. QuickBooks Hosting – Which is right for you?

The question of “Which is right for me?” comes up when people are looking at, or comparing QuickBooks Online with QuickBooks hosting. The fact of the matter is, although QuickBooks Online is consistently adding features and capabilities that bring it closer to the desktop version, there are still many reasons to stick with the desktop version you know. If you’re looking to access your QuickBooks remotely, or give multiple people the ability to access the same data files regardless of geographical location, then hosting your QuickBooks is the route you probably want to take. Though there are benefits to both, the question comes down to what capabilities you need and what your plans for the future are.

First, the pros of QuickBooks Online. It’s great for small businesses or individuals with income producing hobbies. It’s fast to set up and get working with. Intuit has also recently added many features that make QuickBooks Online competitive with their desktop versions. Mainly, the ability for multiple users to access it. Online now also has inventory tracking, purchase order sending, analytical tools and it integrates better with Excel. In short, QuickBooks Online is going to be great for small businesses with basic bookkeeping and accounting needs. The decision to go with hosting comes up when an individual or business thinks that they will need additional features now or in the future, since the most advanced version of QuickBooks Online still barely competes with QuickBooks Pro.

When you move your desktop version of QuickBooks to the cloud via a hosting provider, you’re simply giving yourself the ability to access your currently owned software over the internet. Since it is your desktop version, you have the same interface and functionality that you are used to and familiar with. You also have the ability to use additional software that syncs with your QuickBooks for deposits, payments, scanning and more. This includes being able to integrate with popular applications like ACT! and Outlook. These are major selling points that the Online versions don’t offer.
Click for larger view:
QuickBooks Hosting vs. QuickBooks OnlineYet another compelling reason to go with QuickBooks hosting instead of using the online version is storage, back up and data transferring. With a hosted version of QuickBooks, your applications and data are stored in secure data centers and then also backed up off-site. You also have the ability to backup and save files or data on your local machine. This is not only an extra safety feature that may be enticing for some, but it also becomes important when considering what you will do if/when you no longer want to work in the cloud. With QuickBooks hosting, you can easily copy files down to your local machine. This way you can either continue working locally, or you can move to another accounting solution. With QuickBooks Online you not only cannot backup and store files locally, but when you decide to upgrade to a desktop version (hosted or local), the ability to transfer data is limited and difficult.

In summary, there are benefits to using both QuickBooks Online and having your desktop version hosted by an expert application hosting provider. Although Intuit is slowly bridging the gap, there are enough major differences between the desktop and online versions to consider what your accounting needs are before making a decision. For small enterprises, QuickBooks Online might be all that is needed. But if a business needs anywhere, anytime access to QuickBooks Pro, Premier or Enterprise, along with supporting applications, making the move to a hosted version of their QuickBooks is an obvious choice that will allow them grow, expand and easily work in the cloud with QuickBooks and other desktop software.

How Safe Is QuickBooks Hosting?

QuickBooks Security

The most commonly asked question that comes up when people decide to move QuickBooks to the cloud is “how safe and secure is it?” Before answering this, consider how safe your data and files are on an in-house network or local PC environment. If your laptop gets lost or stolen, would you lose your files and data? If there was a fire or flood at your business, would you be able to recover your vital information?

Laptop lost or stolen?….not a problem with QuickBooks hosting. Your apps and data are still in your hosting providers secure data center where they are inaccessible to anyone but you. Simply use another computer to log on and continue working from right where you left off. This same principal also applies when upgrading computers or adding new users. With QuickBooks hosting, there’s no need to upload or transfer apps and data from one computer to another. Everything is always available and ready for you to work with, so long as you have a connection to the internet. 

Do you currently have the ability to recover data and continue working? Are you able to employ certified security experts to monitor and maintain your applications and data with enterprise-class software and hardware 24/7/365? When you consider the risks that your average business takes with their QuickBooks data and files, hosting is typically a dramatic improvement.

Fire or flood?….you may have a lot to do before your business is back up and running, but at least your financial data is safe and secure. If your data is currently stored in one location, an issue at that location can result in a complete loss of data. You can mitigate this type of risk by having your QuickBooks hosted. Not only is everything stored in a safe and secure data center, but with daily off-site backups done by almost all hosting providers, you can rest assured that you’ll be able to recover any of your QuickBooks data and files if you need to.

Worried about hackers?….hosting providers have you covered. They can offer you the type of firewalls, data encryption and other security features that only large businesses could previously afford. With economies of scale, hosting providers can offer many small or medium-sized businesses these services for a fraction of what it would cost one business to do in-house. With security certificates, upgrades and software patches being done regularly, you don’t have to worry about paying for IT support as your hosting provider takes care of these things for you.

When first considering it, the idea of QuickBooks hosting may seem like it opens you up to potential security threats. But once you take a look at the extensive lengths that hosting providers take to keep your QuickBooks apps and data safe and secure, you’ll not only be fine with it, you’ll most likely prefer it.

7 Steps To Move Your Business To The Cloud

Whether you’re moving just QuickBooks to the cloud, or other apps as well, be sure to follow these basic steps to make the transition a success. And remember, with all the cloud computing solutions out there for QuickBooks accounting software, it’s important to do your research. Knowing the right questions to ask can be the difference between successfully using the cloud to better your business or wasting your time.Transition to the Cloud
Original post at

Renting QuickBooks Enterprise Is Now An Option In The Cloud

Save money by leasing licenses from an Intuit authorized hosting provider.

QuickBooks Enterprise License Rental

One of the biggest changes to Intuit’s hosting provider program this year has been the addition of the QuickBooks Enterprise rental option. With providers previously only having the option to rent/lease QuickBooks Pro and Premier, this change gives professionals the ability to rent QuickBooks Enterprise on a month-to-month basis.

As an alternative licensing option with the potential to reduce the cost of using QuickBooks Enterprise, renting is perfect for large and growing businesses. Renting allows you to add or remove users as needed, so you are only paying for the software that you use. It also reduces the time and energy involved with upgrading software, since all you need to do is place an order with your hosting provider. The ease and flexibility of renting licenses is especially handy for those that upgrade annually.

Another notable change to the program was the inclusion of the $5 Intuit hosting surcharge into the rental fee. Although professionals moving currently owned licenses to the cloud will still be required to pay this fee, people renting the software will not see a separate surcharge on their monthly hosting bill.

Leasing an Enterprise license also eliminates the large up-front cost typically associated with enterprise level accounting software, opening up the door for more people to take advantage of the popular Intuit application. For accountants, bookkeepers and other financial professionals looking for a better way to work, the QuickBooks rental option for Enterprise is another step towards being able to do more online.

Everyone Wins In The Cloud

Accountants & Clients Both Benefit From Hosted Solutions

Using virtual desktops, hosted applications and other online solutions to work with clients can help increase the efficiency and profitability of a practice or firm. The benefits, however, are not exclusively for the financial professional in being able to access client data without the travel time typically associated with client bookkeeping. The benefits can translate directly to the client business and often solve problems for which there is no other cost-effective solution available.

Online solutions like application hosting provide a new level of freedom for the business owner through greater flexibility in accessing the financial records at any time and from any location. Just as virtual desktop solutions allow accountants and bookkeepers to access client applications and data when they need to, the same goes for the business owner. Rather than reviewing books at the office, the owner can now review and analyze financial data whenever they need to, from any location. The business owner is no longer tied to the local network or a single location in order to access the accounting data.

bookkeeping in the cloud

Online and virtual solutions let professionals keep a single set of real-time books for businesses with multiple locations or business departments. For small businesses, creating a wide-area network is typically too expensive to implement and maintain, causing many companies to keep multiple sets of accounting applications, databases and computers to run them. Using an online solution like QuickBooks hosting gives all locations and business departments a single location to access company books. At any time, the owner can view the entire business’s books, because all of the data is current, accessible online and in one location.

Business owners also benefit from having more accurate financial data through direct involvement with their bookkeeper or accountant. Utilizing online solutions allows professional accounting firms to be more directly involved with the client business, with the ability to immediately perform tasks like making adjustments or reconciliations. The ability to view company records at any time can introduce an additional level of insight and understanding that ultimately benefits a client business.

As an additional service CPAs can offer their clients, hosted accounting applications are a low cost technology solution that have the ability to increase productivity for everyone. With the ability to easily acquire and use some of the latest cloud computing services like application hosting and virtual desktops, you don’t need to be an IT expert to start taking advantages of technology that can save money and time for your practice, firm or business.